Apollo Global Experts Annual Conference Barcelona, Spain 24–27 October 2025

Every year, our annual conference brings together freight forwarding professionals from around the world. It is four days of focused meetings, honest conversations, and real business opportunities. This year, we are going to Barcelona — and we want you there.

If you have never attended before, or if you are thinking about coming back, this article explains exactly what to expect and why this edition is one you should not miss.

Why Meeting in Person Still Matters

Emails are fast. Video calls are convenient. But neither one builds the kind of trust that makes two companies want to work together for years.

When you meet someone in person, you understand who they are, how they communicate, and whether you can rely on them. A handshake, a shared dinner, a conversation between sessions — these moments create something that digital tools cannot replicate. They create confidence.

What Happens at the Apollo Conference

The conference is designed to make every hour count. Here is what you can expect:

Scheduled One-2-One Meetings Before the conference starts, you use our One-2-One Scheduler to plan your meetings. You choose who you want to meet and when. No waiting, no guessing. You arrive with a clear plan and use your time well.

A Balanced Attendee Group We keep the conference at a size where you can actually get to know people. Every attendee is a vetted Apollo member. You are not meeting strangers. You are meeting professionals who have already been selected for their reliability and commercial strength.

Informal Networking Some of the best conversations happen outside the meeting rooms. Group dinners, social events, and breaks are built into the program. These moments are where relationships become real.

A Meaningful Location Barcelona is more than a beautiful city. It is a major European logistics and trade hub, well-connected and internationally recognized. Meeting there adds weight to the event — and gives everyone a shared experience to remember.

A Day Tour — Business in a Relaxed Setting One day of the program is dedicated to exploring the region together. It is one of the most effective networking moments of the entire conference. When you share an experience with someone — visiting a place, having lunch with a view, discovering something together — the conversation flows differently. Many of the strongest partnerships formed at our conferences started during moments like these. A conversation on a bus, a shared reaction to something unexpected, a laugh over a local meal. These are the moments that turn a contact into a colleague — and a colleague into a trusted partner.

Something New This Year: Meeting Atlas Logistic Network Members

This edition brings something that has never been offered before.

For the first time, Apollo members will have a dedicated opportunity to meet members of Atlas Logistic Network — a separate, complementary freight forwarding network — during the conference.

This is a significant expansion of your networking reach. It means you can explore new partnerships outside your usual circle, connect with companies that operate in regions or specializations that complement yours, and open new commercial conversations.

Importantly, this cross-network meeting day comes with financial protection — just like meetings between Apollo members. The same safeguards that protect you within Apollo apply here, so you can explore new relationships with the same confidence and security you are used to.

How to Make the Most of It

The members who get the most out of the conference are the ones who prepare.

Before you arrive:

• Review the attendee list and identify the companies most relevant to your business
• Set two or three clear goals — new trade lanes, new services, new regions
• Use the scheduler to book meetings that match your priorities
• Think about what you can offer, not just what you are looking for

During the conference:

• Be present and engaged — put your phone away during meetings
• Take notes after each conversation
• Use the informal moments as much as the formal ones
• Be open to conversations you did not plan

After the conference:

• Follow up quickly — within 48 hours if possible
• Reference something specific from your conversation
• Take the first step toward a concrete collaboration

Barcelona, 24–27 October. Your Next Opportunity Starts Here.

The Apollo Annual Conference in Barcelona is four days that can change the direction of your business. New partners. New markets. New conversations with people who understand what you do and want to grow with you.

This year, you also have the chance to extend that network even further — with Atlas Logistic Network members — under the same trusted framework.

Questions about the conference? Contact us at hq@atlas-network.com or visit the conference website.